DECO Engineering is a leading engineering and construction company delivering high-quality projects across Europe. We are currently looking for an organised and proactive Administrator to join our team in Milan, supporting the day-to-day administration and coordination of our project operations.

The Role
As an Administrator, you will provide essential administrative and organisational support to the project team, helping to ensure the smooth and efficient running of site and office activities.

The successful candidate will be highly organised, detail-oriented and comfortable working in a fast-paced project environment. You will work closely with management, engineers, supervisors and other project personnel to maintain accurate records and ensure information is communicated effectively.

Key Responsibilities

• Provide general administrative support to the project and management team.

• Maintain accurate project documentation, records and filing systems.

• Prepare, update and distribute reports, spreadsheets and project documentation.

• Assist with the onboarding and administration of project personnel.

• Maintain employee and contractor records, ensuring documentation is complete and up to date.

• Support timesheet, attendance and holiday administration.

• Assist with travel, accommodation and transport arrangements where required.

• Coordinate meetings, appointments and project-related activities.

• Manage incoming and outgoing correspondence and communications.

• Liaise with internal departments, subcontractors, suppliers and other project stakeholders.

• Assist with procurement and the administration of purchase orders and invoices where required.

• Support the preparation of project reports and administrative trackers.

• Ensure documentation is stored and maintained in accordance with company procedures.

• Provide general office and project administration support as required.

Essential Criteria

• Previous experience in an administrative role, preferably within an engineering, construction, industrial or project environment.

• Fluent Italian – both written and spoken.

• Good working knowledge of English, as the role will involve working within an international project team.

• EU passport holder with the legal right to work in Italy.

• Excellent organisational and time-management skills.

• Strong attention to detail and accuracy.

• Excellent communication and interpersonal skills.

• Ability to manage multiple tasks and prioritise effectively.

• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.

• Ability to work independently as well as part of a wider project team.

• Professional, reliable and proactive approach to work.

Desirable

• Previous experience working within an engineering, construction or industrial project environment.

• Experience supporting large-scale or international projects.

• Familiarity with project administration, personnel documentation, timesheets and procurement processes.

What We Offer

• Long-term opportunity with DECO Engineering.

• Opportunity to work on an exciting engineering project in Milan.

• Professional and supportive international working environment.

• Opportunity to develop your experience within a growing engineering and construction business.

• Competitive salary and employment package.

• Rotational working pattern, providing a structured work and travel schedule.

• Flights provided

• Accommodation provided for the duration of the assignment.

• Transport provided between accommodation and the project site, where required.